Meeting Minutes June 6, 2010

 

Empire of Medieval Pursuits
House of Lords Meeting

 

House of Lords meeting
Ragnaroc 8
June 6, 2010

Lords Present:
Franco (Franklin Vincenzi)
Turalyon (Ryan Thune), Advisors: Tristan (Ben Small), Satheian (Brandon Hammond)
John Shewan (John Miller)
Margret (Peggy Coates)
Elzibeta (??)
Tayissa (Tayissa Chadwick)
Gaston (Nathan Renaud)
Loutang (George Davis)
Khan (Dan Treichel)

Others in attendance: Bella McCloud, Luther
Jessica (taking notes, presenting)
Michael (??)
Kovac (Clint Smilth), Membership Secretary
Mehri (Terry Roger), BOD
Aveloc (Harvey Palmer), BOD

Meeting Discussions:
1. Mention the Turalyon’s Level 1 Branch and introductions
2. Brief mention of Isle of the Black Moon Status
3. Elevation of Viadrina Outpost to Level 2/Baronial Status
4. Empire Heraldry
5. BOD Member Vote
6. Imperial Legion, The Legion Charter
7. Rapier Rules
8. Missile Weapon Rules
9. Youth Combat and Rules
10. Kingdom Status
11. Documentary
Kovac presented membership numbers:
Asteroth, 5 votes (29 members)
Al Madeena, 4 votes (22 members)
Broch Ceoban, 1 vote (5 members)
Keletmoriobek, 1 vote (6 members)
Machiavellian Institute, 1 vote (5 members)
Maison d’Ancien, 1 vote (8 members)
Adriena Outpost, 6 votes (30 members)
Nordholt, 5 votes (27 members)
1. Discussion regarding Lord Terialian’s Level 1 branch. They will be looking at this fall for their first event.
2. The members of the Isle of the Black Moon are supportive and they have had their event this year, but there have been health issue in the leadership. There is no need for a vote, Lycanthros doesn’t have a proxy nor do they want to send one to the House of Lords meetings. They do not want to replace him and are supporting him.
3. Viadrina Outpost elevation to level 2 status: Motion is made by Tayissa, none opposed. Event is September 18-19. Al Madeena will be there in force. They will be presenting awards for the first time. Astaroth has a Portland event, but will be as supportive as possible.
4. Discussion of the suggestion that Jessica presented. There are no other suggestions or presentations. Gaston suggests that the “heraldry” should follow the rules of blazoning. John suggest that we should accept it. Aveloc suggests that there should be more submissions. As a modern logo, it works. As a medieval device, it is not particularly medieval. It serves as a logo. Margret thinks that she may be able to blazon it. Tayissa speaks on limiting effects of emblazoning it in a western way. John moves to have it accepted, then withdraws. Elzbieta moves to accept, but wants more description. Gaston objects. Margret is concerned about logo copyrighting. Tayissa moves to having the elements (white dragon, red field) accepted as design. Seconded by Elzbieta, passes. Committee formed of Gaston, Margret, Tayissa, and Michael. They will communicate and bring some input in September.
5. Rocade, due to injuries, can’t fight and would like to relinquish his BOD seat. He needs to be replaced. Aveloc presents Kovac for a vote as his replacement. There was discussion regarding how to replace him as the Membership Secretary. Motioned
a. Khan: Y
b. John: Y
c. Elzibeta: Y
d. Tayissa: Y
e. Margret:
f. Lotang: Y
g. Franco: Y
h. Turalyon: Y
i. Gaston: Y
6. Imperial Legion presented by Quaz. The purpose is to build a fighting guild to fight “foreign” wars (SCA, ROC, Clinton, etc.). Tayissa thinks that this is good to support EMP fighters being EMP fighters as a contingent and not getting lost amongst SCA fighters. Margret and Gaston feel that it binds EMP fighters as a unit. Khan supports this as Asteroth does this already and this works. Elzibeta is concerned because they have issues with drawing people across the border into Canada. Quaz feels that the Legion will support fighters going to all EMP fighting events. Franco also concerned about losing fighters to SCA wars. Questions of accountability of the Legion if they get into trouble with other organizations. The charter should include:
a. The leadership of the Legion will be appointed by the Sovereign (the BOD appoints and the House of Lords approves, in the interim)
b. The Legion will not operate within the confines of the EMP, it is for liaisoning with larger groups for the purpose Empire cohesiveness.
Quaz should be the point of contact for making the charter for the Imperial Legion. There will be a charter within the next couple weeks to be circulated for review.
7. Gaston could not find the rules online to review them. Lycanthros likely pulled them off line. There was discussion, but no vote today on them.
8. Michael has stated that he has tested the missile weapons specifications and rules and feels they are adequate. John has reviewed and feels the rules should pass, he motions to pass the rules as written. Motion dies, as not everyone has read them. Tayissa will facilitate the online voting on this.
9. Khan feels that youth combat should cut off at 15/16 years old and would like to get a discussion going on what the rules should be. This raised the issue of child membership. Elzibeta asked about insurance coverage on children. Currently 15 years old is the official age for being a member. Franco wants to know when the preliminary rules for review. Khan will post them to the online list within two weeks.
10. Kingdom status is being pushed to a later time due to time constraints.
11. Tayissa brought up Khan’s friend who’s a videographer who’s a professional film guy. He will be coming up with ideas and then the House of Lords will need to talk about how they want to present the EMP to the world at large. He’s done some filming with Astaroth. This filming is currently no cost to the EMP.

Internet available membership list: Transparency in the system. There needs to be availability in the system. Gaston moves that the Membership Secretary updates the file on the Lords List online and the Lords are able to share that information with members of the EMP in paper format.
The membership secretary shall make available, online, on the EMP website, the medievalist name and branch affiliation of each member of the EMP. Additional membership information (legal names and contact information) will be made available in a file that can be accessed by Lords and BOD members. This second group of information will be password protected and Lords and BOD members are responsible for safeguarding this information and providing for fair use. John moved to pass the motion, Elizbeta seconded. Motion passes.